Job Description

Title : Accounts Payable Supervisor

Reports To : Accounting Manager

Location : Lawrence, MA (Boston Area), with some remote flexibility

What You'll Do:

• The following responsibilities will be prioritized based on the current needs of the business:

The Accounts Payable Supervisor is responsible for full cycle Accounts Payable processing:

• Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization prior to processing
• Oversee Accounts Payable team’s responsibilities and duties.
• Enter invoices and check requests into Microsoft Dynamics 365 accounts payable module in a timely manner, ensuring proper allocation to cost centers
• Prepare Open Payables report and submit it to Accounting Manager for approval prior to processing weekly check runs
• Extract and build the month end AP accrual.
• Manage reconciliation process of company credit card statements with employee expense report activity, ensuring supporting documentation is complete, appropriate and accurately coded
• Process check runs, match invoices to checks, obtain signatures and distribute/mail vendor checks
• File paid invoices with check copies and supporting documentation upon completion of check runs
• Regularly monitor vendor accounts to ensure payments are current
• Maintain current W-9 information for all active vendors; process and distribute year-end 1099’s
• Respond to, and resolve, all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits and invoice discrepancies
• Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
• Manage distribution of incoming mail
• Various ad-hoc reports, analysis and projects
• Cross-train to act as backup to the other finance staff

Who You Are:

• Must have 5 years in previous Accounts Payable manager position
• Must be detailed oriented with strong organizational skills
• Proficient in Microsoft Excel
• Ability to work in a high-volume environment
• Ability to maintain a high level of confidentiality and professionalism
• Stampli experience is a plus
• Microsoft Dynamics 365 experience is a plus

Benefits

• Health benefits are available upon start date.
• Free Subscription to First Stop Health; receive ongoing care from doctors and prescribers through easy telehealth services.
• Up to 75% discount on your child's tuition (Option for the initial $5,000 of tuition to be taken out of your paycheck before taxes through payroll deductions.)
• Comprehensive benefits package, including health, dental, vision, and pet insurance.
• 401k with company match.
• Tuition reimbursement.
• Career advancement and coaching.
• Additional Paid Time off and Holidays.
• Referral Program.
• #LI-HYBRID

We’re Growing!

Little Sprouts LLC is a subsidiary of Babilou Family, the largest childcare and early education group in Europe. The company provides award-winning early education and child care in the Northeast US through Little Sprouts (MA & NH), Building Blocks Early Learning Center (CT), and Heartworks Early Education (VT). Our employees are passionate about serving children with joy and confidence every day, so we are able to create a family and employee experience that is so much more than just daycare. Together, we are on a meaningful journey to elevate those who dedicate their careers to helping children learn, thrive, and grow.

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