Job Description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Event Coordinator based in United States.

This role is centered on delivering seamless event execution and high-quality client experiences across trade shows, exhibitions, and corporate events.
You will act as a key liaison between clients, vendors, and internal teams, ensuring smooth coordination and alignment across all project activities.
The position blends project coordination, client service, and operational support within a fast-paced, experience-driven events environment.
You will support planning and execution activities ranging from meetings and site visits to documentation and vendor coordination.
A strong emphasis is placed on organization, communication, and the ability to manage multiple priorities under tight deadlines.
You will contribute directly to the success of large-scale events by ensuring all logistical and operational details are executed flawlessly.
This is a dynamic, hands-on role where attention to detail and proactive execution are essential to delivering impactful event experiences.

Accountabilities:

The Event Coordinator is responsible for supporting event operations, coordinating stakeholders, and ensuring the successful execution of projects from planning through delivery.

• Support account and project teams by coordinating day-to-day program activities and deliverables.
• Organize and manage internal, client, and vendor meetings, including logistics, agendas, and communications.
• Coordinate site visits, including travel arrangements, walkthrough scheduling, and budget tracking.
• Prepare and distribute event documentation such as agendas, contact lists, reports, and project materials.
• Assist in managing contracts and coordination with vendors and external partners.
• Create reports, presentations, and research materials to support project planning and execution.
• Act as a liaison between clients, vendors, and internal stakeholders to ensure clear communication.
• Support planning and execution of advisory boards, strategy sessions, and project meetings.
• Track project progress and ensure alignment with deadlines and deliverables.
• Proactively support team needs and contribute to continuous process improvement.

Requirements:

This role requires strong organizational, communication, and coordination skills, ideally within event management, project support, or client services environments.

• 2+ years of experience in event coordination, project coordination, client services, or related fields.
• Strong proficiency in Microsoft Office, particularly Excel, and familiarity with Adobe Acrobat.
• Excellent written and verbal communication skills with the ability to engage multiple stakeholders.
• Strong organizational and time management abilities with attention to detail.
• Ability to manage multiple priorities in a fast-paced, changing environment.
• Strong problem-solving skills with a proactive and resourceful mindset.
• Excellent interpersonal skills with the ability to build relationships across teams and clients.
• Comfort working independently as a self-starter while also collaborating in team environments.
• Ability to support travel and on-site event execution as required.
• Experience in events, hospitality, or agency environments is a strong plus.

Benefits:

• Competitive annual salary range of $55,000–$60,000
• Remote work flexibility within the United States
• Opportunity to work on high-impact events, trade shows, and client experiences
• Exposure to diverse clients, vendors, and large-scale event operations
• Collaborative, fast-paced, and creative work environment
• Hands-on experience in end-to-end event execution and coordination
• Opportunities to travel for event support and on-site coordination
• Professional growth within the events and experiential marketing industry

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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